Lodge Information
Lodge Events: Our lodges are open many weekends and holidays throughout the year for our members and their guests to enjoy. This is made possible by our members who volunteer to host or cook at an event. On event weekends the lodge is usually open from Saturday afternoon to Sunday afternoon. Reservations are required to stay overnight and for meals. Please review all of the information below before registering for a lodge event.
Types of Events:
Hosted events have a member host and at least one cook. Meals, usually dinner and breakfast, are provided at the lodge for a reasonable fee (see Meal Fees below). They must be scheduled on the calendar and published in the Trail Blazer. Hosted events are open to members and their guests.*
Host Only events have one member host. Meals are not provided. Everyone is responsible for their own food or a potluck item. They must be scheduled on the calendar and published in the Trail Blazer. These events are open to members and their guests.*
Special Group requests are made by a member who wishes to hold an event, such as a family reunion or another group, where there will be more than 5 adult guests per member. These events are scheduled with the Vice President, who will submit the request to the board for approval. There is a non-refundable reservation fee of $100 to hold the reservation, applied to the normal lodge fees. Please send email to . The event may be non-published and only noted as reserved on the calendar. The requesting member serves as the lodge host and has all of the responsibilities of a lodge host. Members are allowed to use the lodge during these events if space is available.
Incidental Use is unscheduled, non-published visits to the lodges by a member and their guests*. The member is responsible for the proper operation of the lodge, submitting their lodge fees for themselves and their guests, and leaving the lodge clean and ready for the next group or event. Qualified members may use the lodges at any time, but are encouraged to check the calendar and register their use to avoid conflicts. Submit all events by using the Add New Event form under the TCO Member tab on our website. You must have a TCO website account to use this form and reserve a lodge. You can also contact the webmaster to reserve a date..
* Each member may bring up to 5 adult guests and their associated children (1/2/2018) to the lodges. Guests must be registered by a member. Lodge hosts will not accept reservations from non-members.
Lodge Rules:
- The overriding rules at the lodges are always Common Sense and Courtesy to Others. Please make an extra effort to cooperate with the other lodge users so everyone enjoys their time at the lodge.
- All persons using the lodges are to sign the register, even if they do not stay overnight.
- No smoking, intoxicants, marijuana, pets or firearms allowed.*
- Minors using the lodges must have adult supervision.
- Use of the kitchen area must be approved by the cook.
- Storage of food is not permitted in the dorms.
- No open flames allowed in the sleeping areas.
- All users of the lodges are expected to help with the kitchen chores and lodge clean-up.
Everyone is responsible for leaving the lodge clean for the next group. - All garbage must be hauled out and no food is to be left behind other than club staples.
- The lodge trustee and the lodge chair must approve any modifications to the lodge buildings or property. Contributions of equipment and materials must also have prior approval.
- Any major projects must be approved by the Lodge Committee.
- It is the responsibility of everyone using the lodge to see that lodge rules are followed.
* Moderate use of beer and wine at Tyee is permitted when the host(s) publicizes that the weekend or opening will permit wine and beer. The Club or host can not provide wine or beer for others. See November 2020 board meeting minutes in the December 2020 Trail Blazer.
Lodge Fees
Print out this PDF showing all the lodge fees and some examples.
The following rates apply for both Nesika and Tyee updated December 1, 2022:
| Members Overnight | (also applies to tent campers) | |
| Adult Member Overnight (18 and over) | $18.00 | Family Cap $48 |
| Junior Member Overnight (12 to under 18) | $12.00 | |
| Child of Member Overnight (under 12) | $6.00 | |
| Child of Member Overnight (12 to under 18 - not a junior member) | $18.00 | |
| Guest Overnight | (also applied to tent campers) | |
| Adult Guest and non-member spouse Overnight (18 and over) | $30.00 | Family Cap $72 |
| Child of Guest Overnight (12 to under 18) | $18.00 | |
| Child of Guest Overnight (under 12) | $12.00 | |
| Other Fees | ||
| Day Fee (if not overnight) all ages, member and guest | $4.00 | |
| Unscheduled openings per night minimum | $42.00 | |
| Tyee unscheduled openings Nov 1 - April 30 per night minimum | $90.00 | |
| Special Group Reservation Fee | $100 | Applied to lodge fees |
| Special Group Teen (12 to under 18) | $15 | Minimum 12 youth in special group |
| Special Group Child (under 12) | $10 | Minimum 12 youth in special group |
| Special Camp Tent only fee | $10 | No lodge opening |
| All fees waived for work trips and for families with foster children |
Updated 12/1/22.
Day Fee of $4.00 is charged to all members and guests staying at either lodge during the day (but not overnight). Drop-in hikers are exempt. The Family Cap is the maximum a family from a single household pays per night for lodge fees. A family is defined as one or two adults from the same household and the minors that they are responsible for. The Member Family Cap only applies to members and their minors. A non-member spouse is included only in the Guest Family Cap. (Add up fees for the members and minors of members in the same family, apply the Member Family Cap, then add the fees for the non-members in the same family and apply the Guest Family Cap. Example: One adult member and two 12-17 year-olds who are not members adds up to $54, capped by Member Family Cap to $48, adding one adult non-member spouse adds $30 for $78 total, capped by the Guest Family Cap to $72.)
Unscheduled Openings Fee: There is a minimum charge of $42 per night for unscheduled openings of either Lodge.
November 1 through April 30, there is a minimum charge of $90 per night for unscheduled openings of Tyee Lodge.
The minimum charge does not apply to scheduled and published events, or the unscheduled night before such an event. The standard lodge fees apply to all who stay the unscheduled night before an event. Events must be published at least 10 days prior to the event, in the Trail Blazer or on the club web site calendar, to qualify as a scheduled opening.
Lodge Meal Fees
| Starting 3/1/2024 | Breakfast | Lunch (if provided) | Dinner |
|---|---|---|---|
| Adult (12 and over) | $7.00 | $9.00 | $10.00 |
| Child (under 12) | $3.50 | $4.50 | $5.00 |
Meal fees may be higher if announced in the event description or at registration.
If you are registered for a lodge event that involves a food expense and don’t attend you are still obligated to pay for your share of the food costs.
Registration: Contact the host listed in the Trail Blazer or on our web site to register for a lodge event. The deadline for registration is usually the Wednesday prior to the event before 9 p.m. unless a different deadline is stated. Members may make reservations for themselves and up to 5 guests. Lodge hosts will not accept reservations from non-members.
Cancellation: If you need to cancel, contact the host as soon as possible. Members and guests are obligated to pay for their share of the food costs if they are no shows or cancel after the deadline. Contact the host for the amount due and payment instructions.
Fees Payment: The fees can be paid by each participant on-line on the Payments tab of the TCO website, or to the lodge Host, or sent to the Trails Club of Oregon, P0 Box 67095, Portland, OR 97268-1095. Lodge registration cards are stored near the lodge register. If cards cannot be located list names and fees paid in a simple list and include it with your payment.
Lodge Volunteer Opportunities
Work Trips: The lodges are maintained at monthly “work trip” weekends during the summer months. Lodging and meals are provided free to those that participate. See the club newsletter or web site for more information.
Hosting: Members in good standing and who have been approved to operate the lodges can volunteer to host. The host is responsible for scheduling the event, submitting an announcement, taking reservations, opening and closing the lodge, enforcing lodge rules, making sure that the lodge is clean for the next group, collecting lodge fees, and completing and submitting the lodge forms and fees to the club.
Cooking: The lodge cook may be a member or a guest of a member. The cook is responsible for planning the menus, shopping for the food, transporting the food to the lodge, preparing and serving the meals. Cooks typically provide a dinner and breakfast during an overnight event. Lunches may also be provided on multi-day events.
Benefits: At published “Hosted” events the lodge overnight fee and meal fee are waived for the host and one cook. When more than 15 people are served meals, an additional assistant may be added who also receives their overnight fee and meals free of charge. At the discretion of the host/cook team additional assistants may be added for every 15 people served. At published “Host Only” events the lodge overnight fee is waived for the host. The Tyee winter Unscheduled Opening fee is waived for Hosted events. Lodge events must be published on the club website a minimum of seven days prior to the start of the event to be eligible for any fee waivers.
Training: Lodge opening and closing training is typically held during Lodge Work Trips. Host and Cook training are held once or twice a year and covers Lodge Rules, Host/Cook instructions and Lodge forms.
Keys: Those who have been a member for over a year and frequently host or attend work trips may request a personal lodge key by submitting a key request form (available on the web site) to the clubs PO Box for approval by the Board of Trustees. Borrowing another member’s key is prohibited. Loaner keys are available for hosts from the lodge chair.
Lodge Scheduling
Lodge Scheduling Policies
The following policies are used for scheduling and reserving our beautiful lodges. These policies help ensure that lodge availability is fair for all club members.
- The lodges are for the sole use of our members and their guests.
The Trails Club does not rent our lodges to private groups or individuals. - Members in good standing and who have been approved to operate the lodges can schedule the lodges for Hosted, Host Only, or Special Group events or make incidental use of the lodges when the lodge is not in use for another activity.
All lodge users are encouraged to be aware of other events in the lodges and do their best to coordinate and cooperate with events before, during, and after the lodge visit. Check the website calendar. - Board of Trustees’ approval is required for Special Group events where there will be more than five guests per member. A member who schedules a Special Group event is responsible for their guests and will collect and submit the standard lodge fees. Other members are allowed to use the lodge during these events, if space is available.
- When members are using one of the lodges for Incidental Use, without a host, each member is responsible for sending in their own lodge fees and those of their guests, with a completed lodge registration card or lodge usage report to the club.
- The lodges are scheduled on the TCO website calendar. Submit all events by using the Add New Event form under the TCO Member tab on our website. You must have a TCO website account to use this form.
- Events chairpersons (Winter Sports, Social, etc.) also need to schedule the dates of club events at the lodges on the TCO website calendar.
Lodge Scheduling Procedure
This procedure is used to make sure scheduling conflicts do not happen and that lodge hosts are qualified to operate our lodges. Any member can make “incidental use” of the lodges at any time if they are qualified to operate the lodge. However, without scheduling, or checking the schedule, they may encounter an unexpected lodge event.
- Check for available date(s) on the club website at the calendar to see if the lodge is already scheduled. (You can filter events for Tyee or Nesika.)
- Request your lodge date by using the Add New Event form under the TCO Member tab on the website. You must have a TCO website account to use this form. Requests must include the requesting members name, dates requested, and type of use (Hosted , Host Only, or Special Group). If you have questions about reserving a lodge for a private event, please send email to .
- If board approval is required, the VP will make the request at the next board meeting. You will be notified when your date is approved and placed on the TCO website calendar.
- After your event has been approved, it is your responsibility to submit an article to before the Trail Blazer deadline prior to your event, to get your event’s information published in the newsletter and placed on the website (the web site can be updated after the Trail Blazer deadline). You can update the website event at any time if you have a website account. When writing an article for your weekend you should include anything special about the weekend. If you know there will be many small children, or plan to play games until dawn, mentioning this will help get a compatible crowd. What meals will or will not be served, if it’s a potluck, special foods (vegetarian, etc.) should be mentioned as well. The host can publicize events to a wider audience by using meetup, but all TCO events must be on the TCO website calendar,
- If you need a loaner key, contact the lodge chair so a key and lodge operation training can be provided to you before your event.
- A host packet, with all the forms and complete instructions, can be downloaded from the forms page.
- After your lodge event, the hosting forms must be promptly completed and returned, with the lodge fees, to: Trails Club of Oregon, Box 67095, Portland, OR 97268-1095. The fees can be paid by each participant on-line on the Payments tab of the TCO website.