Forms for Club Use
These forms are provided to help members organize and report on club activities. Some special purpose forms may be found on activity specific pages.
All forms are available in Adobe’s Portable Document Format (PDF). These can be viewed and printed by all users with the free PDF reader. The latest free version of the PDF reader is available at the Adobe Reader webpage
Some forms are available in other formats such as Microsoft Word® (Word) or Microsoft Excel® (Excel). These versions of the forms may be more interactive if you have the application software to use them.
Membership Forms
The Membership Application is used to apply for membership in the Trails Club.
The Dues Notice is used to pay your dues. It is here in case you have misplaced the form mailed to you.
| Membership Application | |
| Current Dues Notice |
Lodge Forms
The Lodge Host form is used to register people and track lodge hosting fees and costs and for hosted lodge events.
The Lodge Usage Report is the report returned to the club after a hosted lodge event. It provides all the information our lodge chairs and treasurer needs from a lodge host.
| General Lodge Forms | ||
| Lodge Fees | ||
| Lodge Host and Cook Instructions | ||
| Excel (xls) | Lodge Host Form | |
| Excel (xlsx) | Lodge Host Form Live to use with Excel to perform all the calculations | |
| Lodge Usage Report | ||
| Excel (xls) | Work Trip Weekend Sign-up Sheet | |
| Tyee Forms | ||
| Tyee Open and Close | ||
| Tyee Operation | ||
| Tyee Task List | ||
| Tyee QR Codes | ||
| Nesika Forms | ||
| Nesika Operation | ||
| Nesika Task List | ||
| Nesika QR Codes | ||
| Other Lodge Forms | ||
| Lodge Key Request Form | ||
Revenue & Disbursement Form
The Revenue & Disbursement Voucher Form is used to submit money and payment requests to the Club’s treasurer. Voucher Instructions describes the process of completing the form and submitting it to the treasurer.
| Word | Excel (xlsx) | Voucher Form | |
| Word | Voucher Instructions |
Trip (hikes etc.) Leader Forms
Trip leaders use the these forms to document a club sponsored hike.
The Trip Log form is used to register participants and have them sign the Recognition of Risks and Declaration of Intent.
The Post Trip Report is used to summarize the trip. After the trip both forms and money collected should be sent to the club address for the Treasurer, which is then sent to the Trips Trustee.
Post Trip Report Now On-line!
| WORD | Trip Log - Sign In Sheet | ||
| ON-LINE | Word | Post Trip Report |
Do NOT use these payment links for Membership Fees or Lodge Fees! This is for non-member hike fees. Use the Payments tab for other fees instead.
Please put the trip leader, trip description, and date in an email to .
Or scan or click the following QR code for the payment link.
The following files are information for trip leaders to use to plan their trip.
Hike Information: Distance, elevation gain, and driving distance for a lot of hikes.
Leader Tips: Suggestions and tips for trip leaders. Especially helpful for new trip leaders.
Before Going With The Group: A pamphlet with club trip guidelines. Especially helpful if you are new to the Trails Club.
Leading Trips: A pamphlet for new and potential trip leaders.
| Word | Hike Information | |
| Word | Leader Tips | |
| Before Going With the Group | ||
| Leading Trips |
Outings Registration Forms
Forms for outings are custom made for each outing and are available on the Outings Page.
Outings are multi-day trips that are not planned by one of the activity committees. Outings can be planned and led by any qualified member but must be run according to the Trails Club Outings Policy.
| WORD | OUTINGS POLICY AND PROCEDURES-complete-6-2013 | |
| WORD | Form-A-Outing-Proposal-Form | |
| WORD | Form-B-Determining-the-Cost-of-the-Outing | |
| WORD | Form-C-and-D-Participant-Application-and-Medical-Form | |
| WORD | Form-E-Final-Outing-Form | |
| WORD | Form-F-Participant-Outing-Evaluation | |
| WORD | Form-G-Standard-Outing-Messages |
Emergency Report Forms
These forms are carried by hike leaders and used when there is an emergency on the trail.
The Emergency Rescue Request Card is used to record important information when someone goes for help.
The Emergency Contact Information Card form is information each hiker should carry in case of an emergency.
| Emergency Rescue Request Card | ||
| Word | Emergency Contact Information Card |
Trip Mileage Award Forms
Awards are presented each year by the Trips Committee, Backpack Committee and the Bicycle Committee. These awards are in the form of patches, chevrons and plaques. Our highest awards; The High Traveler–Una Davies Award, the High Miler–Mary Lou Greene Award and the PCT All State awards are presented at the annual banquet.
The files below are the policies and application for these awards. Applications must be received no later than March 1st.
| High Mileage Awards Policy | |
| High Mileage Awards Application | |
| PCT Awards Policy | |
| PCT Awards Application |